As the Administrative Assistant, you will proactively support our Executive Management Team and assist in the coordination of church services and events. You’ll manage communications for the Prayer Department, lead a CORE volunteer team, and independently address daily administrative tasks. Success requires someone highly organized, driven, capable of effectively managing tasks and priorities without constant oversight, and committed to continuous improvement.

KEY RESPONSIBILITIES:

• Provide proactive administrative support to Executive Management.

• Assist the Service Coordinator with planning and coordinating services and special events.

• Organize and maintain electronic files and folders on the server.

• Oversee operations within the Prayer Department.

• Lead and effectively delegate tasks within a CORE volunteer team.

• Handle incoming calls, emails, and guest inquiries professionally.

• Provide front desk coverage as needed, professionally greeting vendors, guests, and volunteers, answering phones, and handling general inquiries

• Order and maintain office supplies monthly.

• Provide essential administrative and logistical support during annual conferences and events, assisting proactively wherever needed for event success.

• Actively seek opportunities for improvement in workflows, processes, and ministry support systems. 

ESSENTIAL REQUIREMENTS:

• Minimum 2 years of proven administrative support experience (church experience preferred).

• Demonstrated ability to prioritize, organize, and manage multiple projects simultaneously.

• Strong resourcefulness and ability to independently solve problems.

• Excellent judgment, emotional intelligence, and communication skills

• Tech-savvy, proficient with Microsoft Office, Apple operating systems, Planning Center, ProPresenter, and Basecamp project management software.

• Valid driver’s license and reliable transportation.

• Commitment to becoming an active member of World Outreach Church, embodying and championing its mission, vision, and cultural values.

• Must pass a background check and maintain confidentiality regarding sensitive church information.

CRITICAL COMPETENCIES & TRAITS:

• Strong urgency and proactive approach to tasks.

• Meticulous organizational skills and attention to detail.

• Ability to independently think critically and see the big picture.

• Consistent sound judgment and effective decision-making.

• Flexible and adaptable under pressure.

• Servant-hearted professional who anticipates needs and proactively addresses them.

• Embraces continuous improvement with a desire for professional and spiritual growth. 

INTERPERSONAL EXPECTATIONS:

• Daily interaction with church staff and leadership.

• Regular engagement with volunteers, congregation members, and visitors.

• Liaison with vendors and external contacts.

PHYSICAL DEMANDS:

• Ability to comfortably lift and move items up to 15 pounds.

• Comfortable sitting or standing for extended periods.

 BENEFITS INCLUDE:

• Paid vacation, personal time, and birthday off.

• Missions leave and personal development hours.

• Medical, dental, vision, and supplemental insurance options.

• Bereavement and partial paid maternity leave.

• Casual dress, complimentary coffee, and ministry discounts.

If you excel in proactively managing responsibilities, independently tackling challenges, and genuinely enjoy supporting ministry with excellence, we want to hear from you.